Student Computing

In Office 365, you can attach files to email, just like any other email system.  However, there are a couple of extra features that you need to know about.

To attach a file, start an email as normal.  Click Insert, then Attach file.

You will get this menu where you get to select where the file is. If you choose "Browser this computer", then you select a file from your computer as normal.   If you choose "OneDrive", then you select a file from OneDrive, and that's where things get interesting.

When you select the file from OneDrive, notice that the action button at the bottom of the window says "Share link".  This is the default choice.

If you click the arrow, you get the choice to share the link  or attach the file.

If you choose to "Attach", then you will send a copy of the file to the recipient, just as you would with any other email program.

If you choose to "Share link", the recipient does not get a separate copy of the file.  The recipient will receive a link to the file in your OneDrive storage. The recipient will have read-only access to the file, and will be able to see any changes to the file you make from that point forward.

Make sure you understand the difference between these two options.  It is important to understand that the default action is to share a link to the file.  If you want to send a copy of the file, you must take the extra step to attach the file, instead of sharing a link to the file.

 If you have any questions about this procedure, please send email to EdTech@cwsl.edu.